Principal Clerk Elections Commission Office

Posting ID: 2025-0014
Posting Date: 03/11/2025
Closing Date: Until Filled
Department: Elections
Vacancies: 1
Grade: C 6
Salary: $24.32 – $32.27 / hour
Schedule: 20 hours per week
Shift: Weekdays 8AM- 1PM w/one late day
Position Type: Part-time (union)

About the City of Everett:

A desirable place to live, work, and visit, the City of Everett prides itself on the progress it’s made while remaining dedicated to future possibilities. Home to over 50,000 residents, Everett is known for its rich culture, diverse population, and welcoming atmosphere. A once industrial City now recognized as a melting pot for residents and newcomers alike.

Job Summary:

Under the direct supervision of the Director of the Election Commission, the Elections Principal Clerk will assist in the responsibilities of coordinating voter registration and elections operations. Correspondence with voters by phone and mailings is often needed. Perform routine to complex administrative and customer service functions assisting the Elections Director through the maintenance and administration of the City’s election records and files.

Duties and Responsibilities:

• Maintains voter registration information
• Register voters
• Coordinate, assist training of poll workers.
• Help in maintaining and coordinating ballot drop off boxes, including general maintenance of drop boxes, ballot pick up times, staffing and securing during elections
• Coordinate with director to oversee daily processing of ballots during elections
• Provide information to elected officials, the general public and other city departments
• Notarize documents
• Assists in-person absentee voters/early voters: verifies voters’ signature, residence and voter status, provides voter with the required paperwork and verifies is completion
• Provides voter with a ballot, logs the request into the State Voter Registration Information System Computer and files the sealed ballot in the designated, secured location.
• Assists with processing mailed absentee/early voting / vote by mail ballot applications: verifies the applications are complete, verifies voters’ signature, residence and voter status, logs the request into the State Voter Information System and mails the required materials to the voter.
• Perform other related duties as assigned

Minimum Entrance Requirements:

• High School Diploma or equivalent.
• Basic computer skills
• Proficient in Windows, Microsoft Word, Excel and/or other spreadsheet software.
• Background in all aspects of clerical, organizational and confidential communication skills
• Two (2) – Three (3) years’ experience working in Elections preferred
• Certified Notary Public is a plus. Certifications may be offered to candidate if selected

Knowledge Skills and Abilities:

• Exercise judgment and make responsible decisions in accordance with established policies and procedures prioritize, organize and perform work independently.
• Deal tactfully with the general public, both in-person and through telephone conversation, and convey concise and accurate explanations of policies, procedures, and requirements.
• Establish and maintain effective working relationships with other employees and public officials, and effectively and discreetly convey information.

Physical Demands:

• Ability to stand, walk, use hands and reach
• Specific vision abilities including close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus
• Ability to occasionally lift office products and supplies up to 20lbs

To apply for this position, please apply, send resumes to [email protected]
For a disability‐related reasonable accommodation or alternative application method, call Human Resources at 617-394-2280
The City of Everett is an Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.