Procurement Analyst

Posting ID: 2026-0035
Posting Date: 06/29/2026
Closing Date: Until Filled
Department: Office of Purchasing and Procurement
Vacancies: 1
Grade: N/A
Payrate: $75,000 – $80,000 annual
Hours: 35 hours/week
Shift: City Hall standard day schedule Monday – Thursday, with either
Monday or Thursday 8:00am – 7:30pm
Position Type: Exempt full-time with benefits

About the City of Everett:

Home to more than 50,000 residents, Everett is known for its rich culture, diverse population, and robust sense of community. Everett is proud to build on its strong industrial heritage and close neighborhood connections as a modern, vibrant and welcoming place for residents, businesses, and visitors alike. This is a city full of energy, character and community that is on the move and seeking employees that are innovative and dedicated to serving a diverse and engaged public constituency.

About the Role:

The City of Everett is seeking a detail‑oriented and motivated Procurement Analyst to join the Procurement Department. Under the supervision of the Chief Procurement Officer (CPO), the Procurement Analyst performs professional, technical, and administrative work supporting citywide procurement activities. This role assists with purchase order review, compliance monitoring, contract tracking, vendor coordination, and procurement training.

Under the supervision of the CPO, the Procurement Analyst works closely with all City departments to ensure purchasing activities comply with Massachusetts General Laws, City ordinances, and internal procurement policies. This position also provides backup for the department’s administrative functions to ensure continuity and efficiency.

Essential Duties and Responsibilities:

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Review purchase orders for accuracy, completeness, and compliance with applicable procurement laws and policies before routing to the CPO.
• Assist in preparing procurement documents, including RFQs, IFBs, RFPs, addenda, award letters, and contract amendments.
• Maintain procurement tracking systems, including contract logs, bid schedules, and spending reports.
• Support the CPO in managing evaluation committees, scoring processes, and documentation for competitive procurements.
• Draft procurement correspondence, templates, training materials, and guidance documents.
• Assist in delivering procurement training to City departments on purchasing procedures and compliance requirements.
• Serve as a point of contact for vendors regarding purchase orders, required documentation, and invoice discrepancies.
• Monitor contract compliance, including expiration dates, renewal options, and vendor performance obligations.
• Maintain audit‑ready procurement files and assist with internal and external audit requests.
• Provide backup support for clerical procurement functions, including requisition processing, document routing, and recordkeeping.
• Support general office operations to ensure continuity during staff absences or peak workload periods.
• Perform other related duties as assigned.

Minimum Entrance Requirements:

• Bachelor’s degree in Public Administration, Business, Finance, or a related field and one to three (1–3) years of experience in procurement, finance, municipal operations or related analytical/administrative work; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job.
• MCPPO certification preferred or ability to obtain within 12-24 months.

Preferred Qualifications

• Experience in municipal or public‑sector procurement.
• Experience preparing training materials or process documentation.
• Experience with contract tracking or procurement data analysis.

Knowledge, Skills and Abilities:

• Strong understanding of procurement principles; familiarity with M.G.L. Chapter 30B, 149, and 30 §39M preferred.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem‑solving abilities.
• Proficiency in Microsoft Office Suite and comfort with procurement/financial systems (e.g., SoftRight, MUNIS, OpenGov).
• Strong written and verbal communication skills.
• Ability to multitask, prioritize, and meet deadlines in a fast‑paced environment.
• Ability to work collaboratively with internal departments and external vendors.
• Professional judgment and discretion in handling sensitive information.
• Multi-lingual skills in Spanish, Portuguese or Haitian-Creole a plus.

Physical Demand & Working Environment:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• Ability to work in an office setting. This is a salaried position requiring in-person attendance during City Hall core business hours; no remote or hybrid schedule.
• Little or no physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks. Employee may occasionally lift or move office products and supplies, up to 20 pounds.

APPLICATION PROCEDURE

Resume must be submitted to [email protected] Cover letter is optional.

Aids and services will be provided to qualified applicants with disabilities free of charge, upon request. For a reasonable accommodation and/or alternative application modification, call Human Resources at 617-389-2280.

The City of Everett is an Equal Opportunity / Affirmative Action employer and does not discriminate on the basis of race, color, national origin, gender identity, sexual orientation, age, religion, disability, or any other protected category. Women, people of color, veterans, and persons with disabilities are strongly encouraged to apply.