Assistant Treasurer

Posting ID: 2021-0038
Posting Date: November 17, 2021
Department: Treasurer’s Office
Location: City Hall – 484 Broadway
Vacancies: 1
Salary: $50,000 to $68,644
Schedule: Full-Time/35 Hours per week
Shift: Day

 

About the City of Everett:

A desirable place to live, work, and visit, the City of Everett prides itself on the progress it’s made while remaining dedicated to future possibilities. Home to over 50,000 residents, Everett is known for its rich culture, diverse population, and welcoming atmosphere. A once industrial City now recognized as a melting pot for residents and newcomers alike.

SUMMARY

The position is responsible for a variety of routine and complex clerical, accounting, finance, and administrative work in assisting the Treasurer/Collector with the duties and responsibilities of the Treasurer’s Office.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Works under the general direction of the Treasurer/Collector
• Assist the Treasurer/Collector with treasury duties as necessary.
• Perform the duties of the Treasurer/Collector in their absence.
• Perform responsible duties working in accordance with established policies and procedures.
• Makes frequent contacts requiring courtesy and tact with City departments and employees, health insurers, and regional agencies; occasional contact with the general public.
• Receives cash receipts from all departments; maintains daily cashbook, enters receipts into computer; prepares and conducts daily deposits; prepares the Auditor’s Office’s monthly report; closes receipts each month and balances accounts with the Auditor’s Office.
• Monitor bank accounts regularly, providing summaries to appropriate departments regarding revenue.
• Performs reconciliation of bank statements for cash receipts each month; balances accounts and coordinates activities with the Auditor’s Office.
• Prepare monthly spreadsheets for cash flow analysis and the Treasurer’s reconciliation.
• Makes wire transfers and account transfers, assuring proper coverage of payroll & vendor costs among multiple accounts.
• Oversees the City’s weekly payroll.
• Together with the Human Resources department, compile and process end of year W-2
• Prepares 941 Quarterly Federal Tax Return
• Performs other similar or related duties as required and/or assigned.

SUPERVISION RECEIVED

Under general direction, the employee plans and prioritizes the majority of work independently, in accordance with standard practices and previous training. The employee is expected to solve most problems of detail or unusual situations by adapting methods or interpreting instructions accordingly. Instructions for new assignments or special projects usually consist of statements of desired objectives, deadlines, and priorities. Technical and policy problems or changes in procedures are discussed with the Treasurer/Collector.

SUPERVISION EXERCISED

The supervisor, as a regular and continuing part of the job, is accountable for the quality and quantity of work done by subordinates and assures the accomplishment of the assigned work in the prescribed manner. The incumbent gives advice and instruction on both administrative and work matters; informs subordinates of organizational policies, goals and procedures; resolves employee complaints and effects disciplinary actions, such as oral warnings and reprimands; has substantial responsibility for technical soundness of subordinates’ work.

CONFIDENTIALITY

The incumbent has regular access to a wide variety of confidential information at the departmental level, including personnel records, lawsuits, and client records.

EDUCATION AND EXPERIENCE

Bachelor’s degree in accounting, public administration, business, or similar field of study and five to seven years of experience in a related field or any equivalent combination of education and experience.

KNOWLEDGE, ABILITY, AND SKILLS

Knowledge: Knowledge of public accounting and auditing principles, practices, and procedures. Knowledge of generally accepted accounting principles (GAAP), Governmental Accounting Standards Board (GASB) standards, and applicable Massachusetts General Laws regarding finance, insurance, and procurement. Experience with Softrite or other mainframe-based public financial software systems is a plus.

Ability: Ability to meet and deal with the public effectively and appropriately. Ability to handle problems and emergencies effectively. Ability to communicate clearly, orally, and in writing. Ability to operate a computer. Ability to maintain confidential information. Ability to maintain, manage, and organize records. Ability to deal appropriately with City employees, City officials, and disgruntled members of the public.

Skill: Excellent organizational skills. Excellent data processing skills in using personal computers and office software, including word processing, database, spreadsheet applications, and internet applications.

WORK ENVIRONMENT

The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting. In addition, incumbents may be required to work beyond regular business hours in response to emergencies or attend evening meetings.

PHYSICAL, MOTOR, AND VISUAL SKILLS

Physical Skills: Minimal physical demands are required to perform most of the work. The work principally involves sitting, with intermittent periods of stooping, walking, and standing. May be required to lift objects such as files, boxes of papers, office supplies, and office equipment weighing up to 30 pounds.

Motor Skills: Duties are primarily mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, using office equipment, including but not limited to telephones, personal computers, handheld technology, and other office equipment.

Visual Skills: Visual demands require routinely reading documents for general understanding and analytical purposes.

 

How to Apply:

Applications will be accepted until the position is filled. You can apply on Indeed: https://www.indeed.com/job/assistant-treasurer-f2ce781b5ed0d133 or send cover letter and resume to the Human Resources Department by email: Human.Resources@ci.everett.ma.us

For a disability‐related reasonable accommodation or alternative application method, call Human Resources at 617-394-2280

The City of Everett is an Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.