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Website The City of Everett

Assistant Treasurer

Classification: Exempt Reports to: Treasurer/Collector

About the City of Everett
A desirable place to live, work, and visit, the City of Everett prides itself on its progress while remaining dedicated to future possibilities. Home to over 50,000 residents, Everett is known for its rich culture, diverse population, and welcoming atmosphere. A once industrial City, Everett is now recognized as a melting pot for residents and newcomers alike.

SUMMARY
Position is responsible for a variety of routine and complex clerical, accounting, finance and administrative work in assisting the Treasurer/Collector with the duties and responsibilities of the Treasurer’s Office.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

  • Works under the general direction of the Treasurer/Collector
  • Provide assistance to the Treasurer/Collector with treasury duties as necessary.
  • Perform responsible duties working in accordance with established policies and procedures.
  • Makes frequent contacts requiring courtesy and tact with City departments and employees, health insurers, and regional agencies; makes occasional contact with the general public.
  • Receives cash receipts from all departments; and enters receipts into computer; assists with month end and fiscal year end processes and reporting. Assists in balancing accounts with the Auditor’s Office.
  • Performs reconciliation of bank statements for cash receipts each month; balances accounts and other duties as assigned by the Treasurer/Collector.
  • Prepare monthly reports as assigned.
  • Oversees the City’s payroll process.
  • Together with the Human Resources department compile and process fiscal and calendar year W-2 processing, other tax forms, and other government required documentation.
  • Prepares 941 Quarterly Federal Tax Return and other required reporting as assigned.
  • Performs other similar or related duties as required and/or assigned.
  • Processes monthly void/manual payroll warrant and ensures accuracy, completeness and timeliness for City and School.
  • Continuously looks for improvements in processes and procedures and makes recommendations to the Treasurer/Collector to ensure efficient processing of the City’s payroll and ongoing legislative mandates and statutes.

SUPERVISION RECEIVED
Under the general direction of the Treasurer/Collector, employee plans and prioritizes the majority of work independently, in accordance with standard practices and previous training. Employee is expected to solve most problems of detail or unusual situations by adapting methods or interpreting instructions accordingly. Instructions for new assignments or special projects usually consist of statements of desired objectives, deadlines and priorities. Technical and policy problems or changes in procedures are discussed with Treasurer/Collector.

SUPERVISION EXERCISED
The supervisor, as a regular and continuing part of the job, is accountable for the quality and quantity of work done by subordinates and assures the accomplishment of the assigned work in the prescribed manner. The incumbent gives advice and instruction on both administrative and work matters; informs subordinates of organizational policies, goals and procedures; resolves employee complaints and effects disciplinary actions, such as oral warnings and reprimands; has substantial responsibility for technical soundness of subordinates’ work.

CONFIDENTIALITY
Incumbent has regular access at the departmental level to a wide variety of confidential information, including personnel records, lawsuits and client records.

EDUCATION AND EXPERIENCE
Bachelor’s degree in accounting, finance or related field. Prior work experience in municipal government is a plus. 1- 2 years of Payroll Administration is a plus. Experience utilizing MUNIS software or other payroll database systems is a plus. Experience creating reports utilizing various databases or other similar applications is a plus.

KNOWLEDGE, ABILITY, AND SKILLS
Knowledge: Knowledge of public accounting and auditing principles, practices and procedures. Knowledge of generally accepted accounting principles (GAAP) and applicable Massachusetts General Laws regarding finance. Experience with MUNIS or other public financial software systems is a plus.
Ability: Ability to meet and deal with the public effectively and appropriately. Ability to handle problems and emergencies effectively. Ability to communicate clearly, orally and in writing. Ability to operate a computer. Ability to maintain confidential information. Ability to maintain, manage, and organize records. Ability to deal appropriately with City employees, City officials, and disgruntled members of the public.
Skill: Excellent organizational skills. Excellent data processing skill in the use of personal computers and office software including word processing, data base and spreadsheet applications, and internet applications.

WORK ENVIRONMENT
The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting. Incumbent may be required to work beyond normal business hours in response to emergency situations or to attend evening meetings.

PHYSICAL, MOTOR, AND VISUAL SKILLS
Physical Skills: Minimal physical demands are required to perform most of the work. The work principally involves sitting, with intermittent periods of stooping, walking, and standing. May be required to lift objects such as files, boxes of papers, office supplies, and office equipment weighing up to 30 pounds.
Motor Skills: Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, using office equipment, including but not limited to telephones, personal computers, handheld technology, and other office equipment.
Visual Skills: Visual demands require routinely reading documents for general understanding and analytical purposes.

SCHEDULE/SALARY
35 hour work week
Starting salary range is $75 – $80K range

For a disability-related reasonable accommodation or alternative application method, call Human Resources at 617-394-2280

The City of Everett is an Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

While performing the duties of this job, the employee is regularly required to talk or hear. In addition, the employee frequently is required to stand, walk; use hands to finger, handle or feel; and reach with hands and arms. This job’s specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. In addition, this position requires the ability to occasionally lift office products and supplies, up to 20 pounds. The City of Everett does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, ae, disability, veteran status, marital status, or based on an individual’s status in any group or class protected by a applicable federal, state or local law. The city of Everett encourages applications from minorities, women, the disabled, protected veterans, and all other qualified applicants.

Please email your resume and cover letter to Hiring@ci.everett.ma.us

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