Finance Department

Mission

The Office of Municipal Finance is responsible for compiling and maintaining the financial records of the City of Everett to insure compliance with federal, state and local laws and regulations.

Function

The functions of the Office of Municipal Finance are to maintain cash receipts records, reconcile receipts to the Treasurer’s Detail, process payroll for all city departments, including the schools, process all payments to vendors and individuals, reconcile receipts with the Treasurer’s Office, maintain all records of grants, gifts and other special revenue funds, maintain the City’s General Ledger, maintain all records of city debt as authorized by City Council, and prepare reports of revenue and expenditure and departmental budget balances.

Contact

Email:
finance_department@ci.everett.ma.us

Phone Number:
617-394-2210

Address:
Office of Finance
484 Broadway
Room 14
Everett, MA 02149

Hours:
Monday & Thursday, 8am to 7:30pm
Tuesday and Wednesday, 8am to 5pm

Staff Directory

Eric Demas
Chief Financial Officer / City Auditor
eric.demas@ci.everett.ma.us
617-394-2210

Laureen Hurley
Budget Director
laureen.hurley@ci.everett.ma.us
617-394-2215

Auditor

To provide an independent, objective assurance and consulting activity by examining and evaluating City organizational activities through financial, compliance, operational, and revenue audits that promote maximum accountability, efficiency and effectiveness. We are committed to providing proactive, accurate and fair services within the City of Everett in a friendly, professional manner.

The auditor maintains all of the municipality’s financial records and reviews the bills and payrolls to ensure that they are within budget and are lawful expenditures. The auditor retains custody of all municipal contracts and prepares financial reports for the municipality. Additionally, the auditor issues monthly reports for each department on spending to date versus the budget. The auditor also serves as CFO for the City. In this role the CFO is responsible for coordination of each of the City’s financial operations within the Division of Finance (Auditing, Assessing, Purchasing, Budget and Treasury). Responsibilities include management of the City’s Financial Policies and Procedures, Long-term Capital Planning, Enterprise Fund Budget, and annual budget preparation and control.

Helpful & Related Websites

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Contact

Email:
auditor@ci.everett.ma.us

Hours:
Monday & Thursday, 8am to 7:30pm
Tuesday & Wednesday, 8am to 5pm

Budget Division

The primary responsibility of the Budget Office is to prepare the annual operating, enterprise and capital budgets for submission by the Mayor to the City Council as required by Chapter 44 of the Massachusetts General Laws.

The Budget Division develops a performance based budget which contains quantifiable performance measures and concise statements of services. This includes reviews with city departments to develop new performance measures and goals, as well as tables and charts to reflect work measures. It also provides training for city departments and individual employees on inquiry and reporting functions of SoftRight software in order to enhance the capacity of departments to manage their budgets, organizes fiscal meetings to enhance communication between the other city departments concerning financial policies and procedures and opportunities for collaboration, and continues to work to meet GFOA standards with submission of City budget for annual award for Distinguished Budget Presentation for FY 2016.

Learn more

Contact

Email:
budget_divison@ci.everett.ma.us

Hours:
Monday & Thursday, 8am to 7:30pm
Tuesday and Wednesday, 8am to 5pm Fridays Closed

Collector

The mission of the Purchasing Department is to acquire and dispose of, supplies, services and real property at the best value to the City, while ensuring compliance with all state laws, regulations and City ordinances.

Purchasing is as service department responsible for the procurement of all goods, services and real property and to support the City of Everett’s well-being. In its capacity to support those needs, Purchasing renders assistance to requesting departments in the formulation and revision of requests for quotes, invitation for bids, request for proposals, administering contracts, and issuing purchase orders.

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Contact

Email:
collector@ci.everett.ma.us

Hours:
Monday & Thursday, 8am to 7:30pm
Tuesday and Wednesday, 8am to 5pm
Fridays Closed

Purchasing

The mission of the Purchasing Department is to acquire and dispose of, supplies, services and real property at the best value to the City, while ensuring compliance with all state laws, regulations and City ordinances.

Purchasing is as service department responsible for the procurement of all goods, services and real property and to support the City of Everett’s well-being. In its capacity to support those needs, Purchasing renders assistance to requesting departments in the formulation and revision of requests for quotes, invitation for bids, request for proposals, administering contracts, and issuing purchase orders.

Learn more

Contact

Email:
purchasing@ci.everett.ma.us

Hours:
Monday & Thursday, 8am to 7:30pm
Tuesday and Wednesday, 8am to 5pm

Treasurer

The mission of the Treasurer’s Office is to serve employees, vendors, and taxpayers of the City of Everett in a fair, consistent and professional manner and manage the City’s money to maximize income while minimizing risk.

The Treasurer’s Office is responsible for the collection, disbursement, transfer, investment, and borrowing of funds for the City of Everett. It is also the custodian of all Bank Accounts, Trust Fund accounts and Bequests that must be reconciled internally on a weekly basis and monthly with bank statements. The office prepares all necessary documents for Bond Issue and Temporary Borrowing. Records are kept on all Municipal Debt and payments are made when due, throughout the year. The Treasurer also accounts for all Property that is in Tax Title and payments on these accounts are made in the Treasurer’s office. When these accounts remain delinquent, Tax Foreclosure proceedings are put in place through Land Court.

Learn more

Contact

Email:
treasurer@ci.everett.ma.us
Hours:
Monday & Thursday, 8am to 7:30pm
Tuesday and Wednesday, 8am to 5pm
Fridays Closed

Frequently Asked Questions

What does an Assessor do?

Assessors are required by Massachusetts General Laws to value all real and personal property. The valuations are subject to taxation (referred to as Ad Valorem Tax). Ad Valorem tax means that property is taxed according to value. Property in Massachusetts is assessed/valued at 100% fair market value.

It is required by Department of Revenue that the values are submitted to them for certification every 5 years. Everett’s schedule is 2020, 2025 etc. The Assessing Department is also required to do interim adjustments in the 4 off years. This is accomplished by actual sales studies – comparing the assessment of the property to its selling price. This is done so that the property taxpayer pays his or her fair share of the cost of local government, in proportion to the amount of money the property is worth.

What does an Assessor not do?

The Assessor does not raise or lower taxes. The Assessor does not make the laws which affect property owners. The Massachusetts Constitution requires that direct taxes on persons be proportionately and reasonably imposed. In addition, the Declaration of Rights, Part I, Article 10, requires each individual to bear his fair share of public expenses.

The Assessor’s Department has nothing to do with the total amount of tax collected. The Assessor’s responsibility is to find the fair cash value of your property, so that you may pay only your fair share of the taxes. The tax rate is determined by all the taxing agencies within the City, and is the basis for the budget needed to provide services, such as schools, roads, fire, law enforcement, etc. The tax rates are simply those rates which will provide funds to pay for those services.

How is the assessment determined?

To arrive at “full and fair cash value” the Assessors must know what “willing sellers” and “willing buyers” will pay/receive for property. This is done by collecting, recording and analyzing a great deal of information about property and market characteristics in order to estimate the fair market value. This includes knowing the current cost of construction in the area and any changes in zoning, financing and economic conditions that may affect property values. The object is to estimate “full and fair cash value” as of January 1 (known as the “assessment date”) prior to the fiscal year that starts July 1.

For example, the assessment date for Fiscal Year 2016 is January 1, 2015 and Fiscal Year 2016 goes from July 1, 2015 through to June 30, 2016.

What do I do if I disagree with the assessed value of my property?

If your opinion of the value of your property differs from the assessed value, go to the Assessor’s Department and collect pertinent data to support your opinion. For information on this, please visit the Abatement page.

What is an exemption?

As stated from the Department of Revenue’s Newsletter City/Town July 2013, an exemption is a privilege established by the Legislature that releases or discharges a taxpayer from the obligation to pay all or a portion of a tax.

Property tax exemptions are found in various clauses of Massachusetts General Law Chapter 59 Section 5. Generally, personal exemptions refer to those property tax exemptions available under state law to taxpayers based on their personal circumstances.

They include, for example, exemptions available to persons who are legally blind, disabled veterans, surviving spouses, minors with a deceased parent or senior citizens. Some eligibility requirements are common to all personal exemptions, for example, taxpayers must own and occupy the property as their domicile to qualify. Other requirements apply to particular exemptions. Some exemptions or qualifications apply only in communities that adopt them.

City Financial Reports