Assistant City Clerk

Posting ID: 2026-0004
Posting Date: 2/5/2026
Closing Date: 2/26/2026
Department: City Clerk
Vacancies: 1
Grade: N/A
Salary: $88,000-$98,000 annually
Hours: 35 hours per week, schedule varies based on needs of department.
Position Type: Exempt

About the City of Everett:

A desirable place to live, work, and visit, the City of Everett prides itself on its progress while remaining dedicated to future possibilities. Home to over 50,000 residents, Everett is known for its rich culture, diverse population, and welcoming atmosphere. A once industrial City, Everett is now recognized as a melting pot for residents and newcomers alike.

Position Summary:

The Assistant City Clerk is a charter-appointed position that plays a critical role in supporting the lawful, transparent, and efficient operation of City government. Serving under the general supervision of the City Clerk, and in accordance with the City Charter, City Ordinances, and applicable Massachusetts General Laws, the Assistant City Clerk supports the City Council, Mayor, boards and commissions, and the public through the accurate maintenance of official records, administration of elections and licensing functions, and facilitation of City Council operations.

The position serves as a central point of contact for public inquiries and requires a high degree of professionalism, discretion, customer service, and attention to detail in a fast-paced, public-facing environment. In the absence of the City Clerk, the Assistant City Clerk assumes all powers, duties, and responsibilities of the City Clerk as provided by law. The Assistant City Clerk must exercise sound judgment, maintain strict confidentiality, manage multiple priorities, and uphold the integrity and transparency of municipal government.

Appointment and Term

The Assistant City Clerk shall be appointed by the City Council in accordance with the City Charter for a term of five (5) years and shall continue to serve until a successor is appointed and qualified, or until reappointed, consistent with Charter holdover provisions.

Duties and Responsibilities:

The duties listed below are illustrative and not exhaustive. The omission of specific duties does not exclude them if they are similar, related, or logically assigned under the authority of the City Clerk or City Charter.

Administrative and Records Management

• Prepares, processes, and sends renewal notices for all licenses under the jurisdiction of the City Clerk’s Office.
• Processes, records, certifies, and preserves official actions, filings, decisions, and records of the City Council, Zoning Board of Appeals, Planning Board, and other boards or commissions as required.
• Maintains, preserves, disposes of, and provides access to City archival records in compliance with the Massachusetts Public Records Law and records retention requirements.
• Issues certified copies of vital records and conducts genealogical research in accordance with state law.
• Provides public access to records and responds to public records requests.

Licensing and Permitting

• Types, issues, and processes permits and licenses pursuant to City Ordinances and Massachusetts General Laws.
• Processes all licenses and permits granted by the City Council, including renewals, correspondence, fee collection, abutter notifications, and hearing notices.

Elections, City Census and Public Notices

• Assists with the preparation, coordination, and administration of all municipal, state, and federal elections, including polling locations, ballots, voting lists, equipment, and supplies.
• Assists with the annual City Census, including distribution of census forms, data collection, and reporting.
• Posts, tracks, and maintains official meeting notices, legal notices, and public postings as required by law.

City Council Support

• Attends all City Council and subcommittee meetings.
• Prepares agendas, minutes, packets, records, and supporting documentation for City Council meetings.
• Provides procedural and administrative support to the City Council consistent with the City Charter and Council Rules.

Office Operations

• Responds to inquiries from the public in person, by telephone, electronically, and in writing, and directs members of the public to the appropriate City departments, offices, or agencies as necessary.
• Answers incoming calls to the Clerk’s Office and serves as office operator as required.
• Maintains effective working relationships with City departments, boards, commissions, and the general public.
• Acts as City Messenger as designated by ordinance.
• Performs such services as are requested by the Mayor, the City Council, and committees of the City Council, consistent with the City Charter and City Ordinances.

Minimum Entrance Requirements:

• High School Diploma or equivalent required; higher education preferred.
• Minimum of three (3) years of progressively responsible experience in a municipal office, preferably a Clerk’s Office, or an equivalent combination of education and experience.
• Thorough knowledge of Massachusetts municipal records management requirements, including retention, disclosure, and legal compliance.
• Working knowledge of public administration principles and municipal governance.
• Knowledge of the City Charter, City Ordinances, and applicable state laws and regulations.
• Strong interpersonal skills and ability to work effectively with City officials, staff, and the public.
• Demonstrated ability to work cooperatively and productively in a team environment.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and municipal financial and records management systems.
• Must be a Massachusetts notary public or be able to obtain a notary public commission within 3 months of being hired.
• Strong organizational, analytical, problem-solving, and time-management skills.
• Ability to prioritize tasks, meet deadlines, and delegate when appropriate.
• Ability to manage multiple tasks in a detailed, accurate, and timely manner.
• Ability to uphold and advance the City’s mission, values, and ethical standards.

Physical Demand and Work Environment:

The demands described are representative of those required to perform the essential functions
of the position. Reasonable accommodations may be made in accordance with applicable law.

• Ability to sit or stand for extended periods.
• Ability to communicate effectively, exchange information accurately, and interact with the public and City officials.
• Contacts are conducted by phone, mail, email, and in person and require strong customer service skills.
• Has access to confidential information and must maintain strict confidentiality.
• Has access to archival materials that must be handled and preserved properly.
• Errors may result in delays, confusion, legal repercussions, and adverse public relations; a high level of accuracy and attention to detail is critical.
• Ability to lift, carry, push, or pull objects weighing up to 20 pounds.
• Must be able to perform duties with frequent interruptions.
• Ability to work nights, Fridays and weekends as needed.

All job applications must be submitted by email to [email protected]
or in person to the Office of the City Clerk located at 484 Broadway Room 10, Everett City Hall.

For a disability‐related reasonable accommodation or alternative application method, call Human
Resources at 617-389-2280

The City of Everett is an Equal Opportunity / Affirmative Action Employer. Females, minorities,
veterans, and persons with disabilities are strongly encouraged to apply.